Increase your operating efficiency by adding the Advanced Delivery System to your party rental software suite. Smooth out the entire event rental process — from “Smart Reservations” to warehouse management, dispatch, delivery and check-in.
Our rental inventory management software provides a real-time view of scheduled deliveries and peak demand levels on a graphical calendar. In the final days before an event, ‘Pull Period’ prompting warns the reservationist. (It can even facilitate change fees.) After any changes are made in the party rental software system, the warehouse gets an automatic “Alert” on the dispatcher’s printer, highlighting additions or deletions, eliminating double-pulls and errors.
Increase revenue by managing delivery charges based on calendar, specific days of the week, anytime, AM, PM, or “specific time” rates. The Capacity Matrix in our rental inventory management software system dynamically adjusts delivery and pickup price quotes higher based on resource and calendar parameters, such as number of trucks available, holidays, rush hour, high demand days, etc.
Our rental inventory management software manages your delivery truck fleet and enables your dispatcher to plan the weight and volume for a planned route. It even takes into account the sequence of deliveries and pickups. The dispatcher gets an instant “Alert” if the routing or truck size won’t work as planned.
Increase productivity by printing the right venue information on every delivery ticket. Stored notes, floor plans, or attachments can be set to print with the reservation or display-only just as easily with our rental inventory software.
This party rental software feature supports critical dispatcher and warehouse functions, such as the Truck Loading/Routing Report, Changed Tickets Report, and the Will Call Report.
Set reminders to perform the right task at the right time throughout the event cycle.
Avoid over-booking skilled labor on peak rental days.
The Advanced Delivery System within the rental inventory management software system reduces costs and improves revenue. “Smart Reservations” help you avoid critical shortages, controlling temporary labor and trucking expenses. And, in the party rental software suite you can charge more based on Calendar/Delivery Matrix pricing, Change Fees, Reservation Cancellation Fees, Admin Fees, and more.
Improve customer service by enabling your staff to know what sales and rental items are on order, not just what’s in stock. Our party rental software enables you to control purchasing costs and replace the “yellow pad.”
Enable your staff to know what sales and rental items are on order or track and manage special orders by linking purchase orders to customer contracts and reservations with Alert’s mobile inventory tracking software. The Purchase Order System provides a streamlined process for tracking the ordering and receiving of parts, merchandise, and rental items throughout Alert EasyPro’s party rental software and its modular options.
Vendor SKU number association with sales items are maintained in the party rental software system and automatically referenced on the purchase order.
Evaluate the lowest prices of your purchases by comparing your vendor’s “last cost” to the “current cost” or search for the vendor with the lowest cost.
Cost-plus factors, stored in the sales file, can be used to automatically price sales items received into the rental inventory software system.
Modify final purchase orders to include actual freight vs. overhead percentage charges when receiving in the party rental software suite.
Fax or email Purchase Orders directly to your vendor using Alert’s integrated email and fax system.
Easily cross-reference special orders by ticket number and customer and verify quantities on-hand, committed, ordered, shipped, back-ordered and in production with our party rental software suite.
The Purchase Order entry screen within the rental inventory management software system provides a complete template for collecting all the critical details of an order, including costs, terms, dates, and notes. The party rental software suite features easy-to-use drop-down menus, scroll bars, and active help.
At last! A Sub-Rental management system designed exclusively for event rental companies to help manage the high cost of peak demand.
First, avoid overbooking through “Smart Reservations” that help you minimize sub-rental through real-time availability tracking.
Finally, if you must sub-rent, this mobile rental inventory management software feature will help you plan and track purchases and sub-rentals, minimizing “last-minute” expenses. Most importantly: Most importantly: Our party rental software suite will prompt for timely cancellation of expenses that you can avoid!
The Event Sub-Rental Inventory Management Software System enables you to plan for overbooking problems by making sub-rental or purchase plans right from the “Smart Reservations” system. Color coding prompts all reservationists working on reservations for the over-booked period, so the whole team can work together to help resolve conflicts right up to the event pull period.
Event Sub-Rental reports can be used to review availability across your entire inventory and to organize the ordering and return of sub-rented inventory. Items coded as “sub-rented” automatically update availability records in the party rental software dashboard. Lower your expenses by easily identifying sub-rentals that become unnecessary because of order cancellation.
Fixed assets records are updated with historical information on sub-rentals, allowing you to analyze owned inventory levels and make more informed decisions on replenishment or expansion to profitably meet peak demand.
Sub-rented items, booked in the Event Sub-Rental Management System, are identified in yellow in the Alert EasyPro “Smart Reservations” rental inventory software system.
Improve dispatcher and warehouse staff efficiency, stay on top of shortages and boost your bottom line with Quick Check!
Quick Check is a rental inventory software feature that makes it easier to check-in, count, and bill for shortages upon return of rental inventory. Using a bar code scanner to read the pick up tickets, the rental inventory software system automatically generates exception sheets for inspection by product class. Quick Check reduces turn-around time and helps prevent inventory shortages and missed billings.
Quick Check also speeds up the picking and truck loading processes. Using a bar-code reader, the dispatcher can quickly assign batch-generated delivery tickets to each delivery run.
In our rental inventory software system, pull sheets by product area are automatically generated, along with the Expanded Delivery Report for each run. This report can determine the proper delivery and pick-up sequence, routing and load management and includes features for predicting the weight and volume of the load after each stop.
Together with other features for “Pull Period Management,” Alert EasyPro’s rental inventory management software provides a complete solution for efficiently managing the flow of orders from the initial reservation through the delivery, billing, check-in and turn-around process.
Quick Check rental inventory software enables you to quickly scan pickup and delivery documents right from your warehouse workstations. Automatically generates picking lists and exception reports, sets up delivery run boards, and warns if the load exceeds truck weight or volume limits.
