Integrated Fax, Email, and Invoice Management Software

Our POS rental software keeps postage, printing and labor costs low by emailing or faxing reservations, quotes and contracts directly from your Alert EasyPro general rental software.

The “Fax an Invoice” screen in our invoice management software will provide a complete list of open and closed tickets in a customer record. Use check boxes to select the ticket(s) to be faxed or emailed from the complete list and the POS rental system will prepare an optional cover sheet and fax or email the selected item(s). Right-clicking on an item to display invoice or contract detail. 

Summary of Benefits:

  • Reduce postage, labor, and printing costs by e-mailing or faxing everything from bids and contracts to statements and invoices.
  • Increase counter and back office productivity by eliminating the tedious tasks of printing and/or manually faxing tickets. 
  • Improve cash flow with our invoice management tools by sending closed contracts every day and statements twice per month.
  • Manage invoice collections by making it easy to resend lost invoices or statements and resolve disputes with instant documentation. 
  • Improve customer service by honoring customer preferences, instantly confirming quotes and other promises and providing service at "the speed of life." 

Signature Capture System

Reduce the time it takes to locate and reproduce signed contracts by storing the customer’s digital signature directly on the Alert EasyPro contract image.

Customer’s signatures will be stored on an electronic version of the contract, accessible via the Alert EasyPro customer record.

The Topaz SignatureGem 4x5 is a large-sized, durable electronic signature pad with a digitalized pen. The signing area can accommodate receipts and paper forms for clients who require them, while you maintain the paperless electronic copy. The digitized pen features interchangeable stylus tips and inking.

One Topaz SignatureGem 4x5 signature pad is required per workstation for the Signature Capture System.

Summary of Benefits:

  • Dual signature capturing enables your customers to sign a physical contract whilst you save a digital copy of their signature in the POS rental system.
  • Improve customer service and the efficiency of your operation by instantly locating the relevant signed contract.
  • Produce signed contracts for verification and receipt for an increased bottom line and added security.

Driver's License Imaging System

Add a new customer in seconds rather than minutes and with minimal typing. Instant validation of critical ID elements will prevent theft and fraud.

Alert Driver’s License Imaging System features embedded Scan software courtesy of ScanShell to effectively reduce fraud and prevent loss.

The SnapShell camera id scanner will authenticate and validate a driver’s license using ultraviolet and infrared technologies. The powerful 3 megapixel camera captures high resolution digital images and uses OCR to capture data. The absence of moving parts equates to accurate data capture and low maintenance. The Snapshell id scanner does not require an external power supply and is powered by USB 2.0.

Summary of Benefits:

  • Prevent loss and reduce fraud with digital identification verification
  • Minimize data entry and eradicate typing errors